What happens if you, for whatever reason, are no longer able to open your 1Password vault? How would your family get hold of all these passwords, logins and other critical information?
As much as we like our 1Password, we also need to take precautions for the emergency we all wish will never occur. Mike Vardy has led the way with creating the initial 1Password Emergency Kit. In its third version Charles Hamons gave the whole idea an overhaul and created a PDF form to capture your emergency data in an easy and structure way.
Creating and updating emergency data access instructions is part of my nearly excessive backup regime. They are kept in my wife's 1Password vault as well as on a offline backup disk I keep offsite and a physical at a safe and secure location.
My weapon of choice in fighting paper has been upgraded: The Doxie Go goes Plus & Wifi. While there are other great scanners to get or keep you paperless, I love my Doxie Go since it is so mobile that it allows me to keep it "where the action is". Our kitchen counter is where somehow everything arrives, in particular paper bills and other correspondence. My Doxie Go has its place in one of the counter's drawer waiting for me to get it out twice a week and feed it. As part of my Saturday routine I transfer all scans to my Mac, name and file all documents with the help of Hazel and Evernote.
Transferring now becomes a lot easier with the new Doxie Go Wifi as it includes — just as its name says — Wifi allowing wireless transfer of the scans, also to iOS with Doxie's new app. It also quadruples the on-board memory capacity.
The Wifi as well as the Plus model also come with a number of spec bumps: Higher battery capacity, better image quality and improved feeding.
If you are planning to go Paperless in 2015, the Doxie Go Plus or Wifi is definitely a great present for yourself to put under the Christmas Tree. While you are at it put a, of course digital copy of MacSparky's "Paperless" and Brett Kelly's "Evernote Essentials" next to it.
Great move from Doxie to offer existing Go owners a special upgrade price good until next Monday. If you already call a Doxie Go your own you should have received the offer by email already.
Another interesting inside into an OmniFocus setup, this time from Joe Buhlig. While most aspects of his setup follow the usual OmniFocus and GTD® best practices, he has two Contexts that made me look
- @Distractions — My favorite! Anytime something comes to me that I would like to explore, (like a new app or website), I collect it here. The idea is to come back to this list when I have free-time. Since free-time eludes me frequently, I tend to look through this list when I have 5 minutes to spare in between meetings. A lot of the items on this list don’t really have an “end,” so it’s easy to lose an hour here if I’m not careful. Filling in gaps when I have a tight timeframe works really well.
- @Expectations — Here’s one that’s a bit different and I’m still working on. It’s not really a list of actions. It’s a list of what people expect from me. I want to make sure I meet or exceed expectations as much as possible so I track them. I haven’t found a great way to incorporate these yet, but I’m getting close to something that works.
Check out the entire post as there is sure more inspiration inside.
My internet pal Federico Vittici published a very detailed and good review of ToDoIst, how it compares with other task management solution and why he left iCloud Reminders for it.
Reminders isn’t built to scale for people who manage dozens of projects and collaborate with others to assign tasks and keep track of due dates. It’s not Apple’s fault – it’s right there in the name: Reminders. It’s not called “Projects” or “Todo Pro”: Reminders is a lightweight list system with support for dates, alerts, and lists shared with others.
If I wasn't using OmniFocus and needed an alternative cross-platform solution with collaboration features ToDoIst would be my 1st choice. It is definitely the best GTD® app for Android and Windows users (or work-Windows-home-Mac/iOS-users).
By the way, if I wasn't using OmniFocus my alternative Apple-only & non-collaborative solution would definitely be Things by my fellow Stuttgart devs Cultured Code. I am mentioning it because they apparently went nuts since their iPhone and iPad version are available for free (sorry, free to get) for a week. Grab them while the offer is good!
I had the pleasure of joining the Productivityist, Mr. Mike Vardy, on his latest podcast episode to speak a little about Contexts in GTD® and how I use them. We covered my original "A Fresh Take on Context" post as well as a few general tips.
Kevin Rothermel also shares his Contexts practices in this short 30 minutes episode which will soon be followed by a second part with more guests on the same subject.